Work Order Template

A Work Order is the backbone of ‘Getting Stuff Done’.

At its core, a work order is a formal request to get something fixed, maintained, or installed. Think of it as the paper or digital trail that takes your maintenance problems from “somebody should really fix that” to “somebody is actually fixing that.”

Why Work Orders matter.

You might think, “Can’t I just tell the maintenance guy when I see him in the break room?” Sure, if you want your request to disappear into the void of forgotten break room conversations.

Work orders create accountability. They ensure nothing falls through the cracks and give maintenance teams a way to prioritize tasks. They also create a history of repairs, which is very helpful when that same printer jams for the 5th time in a month, and someone finally asks, “Maybe we should just get a new one?”

Most places have their own flavor of work orders, but they usually include:

• An ID number
• What needs to be done
• Where is the location
• Who’s reported it
• Who will fix it
• How urgent it is
• What materials and labor are needed
• Cost involved
• Any Checklists to be ticked off

Below you will find a Work Order Template that will suit most companies. Feel free to download and use it. No sign up or personal details needed to download this template.

The template is a Google Document. So you can make a copy and edit it to suit your needs. You can also export it in PDF format for easy printing and sharing.

Good luck with your Work Orders.